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[Looker Studio] How to export data from a graph to a Google Spreadsheet or CSV (Excel)

[Looker Studio] How to export data from a graph to a Google Spreadsheet or CSV (Excel)

[Looker Studio] How to export data from a graph to a Google Spreadsheet or CSV (Excel)

Looker Studio (formerly Data Studio) allows you to export the graphs you create in a variety of formats. This article provides a clear explanation of the benefits, usage, and caveats of the export function.

 

Benefits of exporting data from graphs

 

The benefits of exporting data in Looker Studio are manifold. Here are some of the major advantages.

All data can be displayed.

Even when Looker Studio has difficulty displaying all data due to the limited number of rows, as in the capture below, it is possible to display all data by exporting it as a Google Spreadsheet or CSV (Excel).

Quote: [4007] GA4 Monthly Report Template

Easy data sharing

Not everyone involved can use Looker Studio, but anyone can easily view more common file formats such as Google Spreadsheets and CSV (Excel).

Can be used for presentation materials

Exported data can be inserted into presentation materials.

Can be left as a backup

By exporting data for a given location, you can keep the data as a backup.

Can be freely edited.

Exported data can be further customized and analyzed in depth on Google Spreadsheet or CSV (Excel).

How to export data from a graph

The actual procedure is explained using the GA4 Monthly Report Template[4007], a popular template that has been used by over 2,000 companies. If you would like to work on the same screen as the article, please be prepared to obtain the template immediately by paying with a credit card from the purchase page.

While Looker Studio is a great tool that is free and highly functional, it does require some time to become proficient, but with templates, you can create a high quality report in much less time than creating one from scratch yourself, since you only need to customize the necessary parts based on a pre-made template.

There are a variety of free and paid templates available on the web, but if you are looking for a high-quality template, please use the GA4 Looker Studio template that is used by over 2,000 companies. A wide variety of templates are available, and the number of sites covered is unlimited.
You can use GA4 Looker Studio templates with peace of mind, as we are always ready to respond to changes in the GA4 specifications.

Step1:Select chart

Decide which chart you want to export data to.

Step2:Select export

With the chart selected, click on the "vertical three-point leader" in the upper right corner and select "Export".

 Quote: [4007] GA4 Monthly Report Template

Step3:Select a format and export

Select a file format and click "Export" to begin exporting immediately.

  • CSV: Can be downloaded in CSV format.
  • CSV (Excel): Can be downloaded as an Excel file.
  • Google Spreadsheet：You can output to Google Spreadsheet. 

 Quote: [4007] GA4 Monthly Report Template

Notes

If you disable "Show pagination" within the "Style" tab, only the number of lines per page will be exported. If you have more data than the number of rows per page, you will not be able to export all the data, so change the number of rows in the following capture.

Note that if "Show pagination" is enabled, all data will be exported regardless of the number of lines per page. 

  Quote: [4007] GA4 Monthly Report Template

Maximum of 750,000 rows of data that can be exported

The maximum amount of data that can be exported from a single graph is 750,000 rows. This is a very generous limit and should not be a problem in most cases, but if you hit the limit, you will be required to shorten the time period and reduce the amount of data.

Requires permission to export

To export, you must have one of the following permissions

  • Editor" privileges on the report
  • Viewer" privileges for the report, and " Disable downloading, printing, and copying for viewers" must not be checked.

Related Looker Studio official documentation

Looker Studio official help:Export data from a chart

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